Information on data protection

Declaration of consent according to Article 6 subsection 1 lit. a) of the General Data Protection Regulation (GDPR)

I hereby agree that Johannes Gutenberg University stores, uses and transfers my personal data according to the information I enter in the relevant form.

The data processing is exclusively for the following purpose(s):

Awarding of places at universities abroad and the processing of these procedures
Awarding and processing of funding
Advising, supervision, and follow-up support for applicants intending to go abroad for study, teaching, continuing education, or internships
Fulfillment of the obligation to provide proof to funding agencies/program executing agencies
Documentation of JGU’s international activities and for statistical purposes
Advice and support before, during and after the stay of applicants for students studying at JGU
Processing of admission procedures for studying at JGU

Consent is voluntary and I can withdraw it at any time with future effect in accordance with Art. 7 subsection 3 GDPR. My data may not be further processed upon receipt of the withdrawal declaration. They are to be deleted immediately as long as there is no legal obligation to the contrary. The withdrawal of my consent does not affect the legality of the processing that has taken place up to that point.
I can send my declaration of withdrawal by email to datenschutz@international.uni-mainz.de .

Compulsory information according to Article 13 of the General Data Protection Regulation (GDPR)

1. Name and contact information of the controller

Johannes Gutenberg-Universität Mainz	phone: 0049 6131 39-0
vertreten durch den Präsidenten	fax: 0049 6131 39-22919
Univ.-Prof. Dr. Georg Krausch	e-mail: praesident@uni-mainz.de
Saarstr. 21
55122 Mainz, Germany

2. Contact details of the data protection officer

Data Protection Officer	phone 0049 6131 39-25382
Saarstr. 21	fax: 0049 6131 39-20709
55122 Mainz, Germany	e-mail: datenschutz@uni-mainz.de

3. Processing purpose and data to be collected

The data processing is for the following purpose(s):

Awarding of places at universities abroad and the processing of these procedures
Awarding and processing of funding
Advising, supervision, and follow-up support for applicants intending to go abroad for study, teaching, further education, or internships
Documentation of JGU’s international activities and for statistical purposes

4. Legal basis for processing

The legality of the data processing is based on consent given according to Art. 6 subsection 1 lit. a GDPR.

5. Recipients of personal data
5.1. Within JGU
☒ yes ☐ no
If data are to be transferred to further organizational units, these must be listed below with their official designation.

International Office
Persons in faculties and/or JGU institutes who are entrusted with the selection of applicants and/or supervision of participants
Finance and Procurement, if the participant is also a recipient of funding
Application Management (HE4) for data synchronization and the generation of statistics
Student Services - Admissions Unit

5.2. Transfer to third parties outside JGU
☒ yes ☐ no
If data is transferred to third countries or international organizations, these must be listed below.

Technical service provider Telemaxx Karlsruhe: host of the database MoveON
In case of Erasmus+ funding: database Mobility Tool+, Beneficiary Module, Erasmus Without Paper network
In case of applications to study abroad: selected host institution(s)
In case of applications within an exchange program: responsible program executing agency
In case of applications for Erasmus+ traineeship funding within the consortium "EU-ServicePoint": home universities of the applicants participating in the consortium.
For students staying at JGU: Studierendenwerk Mainz (Team Housing and International)

5.3. Transfer to third parties or international organizations
☒ yes ☐ no
If data is transferred to third countries or international organizations, these must be listed below.

In case of applications to study abroad: selected host institution(s)
In case of applications within an exchange program: responsible program executing agency

6. Duration of storage
In this case, the data will be stored for documentation and evaluation purposes according to JGU’s and/or the different program executing agencies’ stipulations (see for example www.ub.uni-mainz.de/universitaetsarchiv/von-aktenabgabe-bis-aufbewahrungsfristen (link in German)):

If you are the recipient of a scholarship: ten years after the respective scholarship purpose has been fulfilled
Otherwise: six years after the respective mobility has ended

7. Provision of data
The person affected is not obliged to provide personal data, neither by law nor by contract. However, participation in the relevant exchange program is not possible without submission of the necessary personal data.
8. Rights
Every person affected by data processing has upon request and according to the GDPR the following rights:

Right of access regarding the personal information stored relevant to them and its processing according to Art. 15 GDPR
Right to rectification, if data concerning them is wrong or incomplete, according to Art. 16 GDPR
Right to erasure, if one of the requirements according to Art. 17 GDPR is met
Right to restriction of processing, if one of the requirements according to Art. 18 GDPR is met
Right to data portability according to Art. 20 GDPR
Right to object to future processing of their personal data, according to Art. 21 GDPR
Right to lodge a complaint with a supervisory authority, if the affected person is convinced their personal data was processed unlawfully. The responsible supervisory authority is:

State Commissioner for Data Protection and Freedom of Information Rhineland-Palatinate (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz)
Hintere Bleiche 34	fon: 0049 6131 8920-0
55116 Mainz, Germany	fax: 0049 6131 8920-299
	e-mail: poststelle@datenschutz.rlp.de

Further information